Power tools


Whether you are an entrepreneur dipping your toe into the water for the first time or seeking to take your practice to the next level.  The right power tool can make all the difference in the world.  

I’ve put together a list of recommended tools to streamline your practice. Many of the resources listed on this page are the same ones I use in my business right now.

Some of the links are affiliate links, which means if you choose to purchase them I earn a commission. The commission comes at no cost to you. Please understand my primary purpose for recommending them is to make your life easier and successful, not to make a commission.


This is my getting things done tool. I have not found any other task management system that is more powerful or more flexible. Nozbe links across all my devices and with Google calendar, Evernote and Dropbox. I start every day prioritizing my task list in Nozbe.

SiteGround Hosting Service

If you’re starting from scratch with WordPress.org you’ll need a hosting service too. I recommend SiteGround. I have recently switched from BlueHost to SiteGround because of the affordability and the responsive customer service.

Create My Therapist Website Toolbox

If you want save some money by setting up your own WordPress website. This course by Daniel Fava will guide you step by step through the tech setup of your site so that you’ll end up with a pro-quality website.


Canva is a must have design app for non-designers like me. It’s extremely user-friendly and provides you with hundreds of images to use for free. I use Canva to create blog images, giveaways, and Keynote presentations. With no time at all you’ll be creating images to power up your brand.

Acuity Scheduling

Acuity acts like a superhero receptionist for your practice. Acuity allows business owners to automate appointment scheduling, create online forms, and accept payments all online. It’s highly customizable, HIPAA compliant, affordable and integrates with multiple other business apps like Quickbooks.

Intake Q

Intake Q is a web-based online intake form and scheduling software. It eliminates paperwork by delivering intake forms and questionnaires that patients fill out before their first visit. It is HIPAA compliant, has the ability to send appointment reminders and create detailed patient notes.


WebPT is a web-based physical therapy EMR and documentation software. If you receive insurance payments especially from Medicare, then WebPT is a must. WebPT is intuitive and easy, allowing for a painless transition from paper to the digital documentation. It integrates with Therabill and StriveHub for a total private practice software solution.


GoCardConnect will provide you everything you need to streamline secure credit card payments for your practice. Tom Cooley provides one-on-one training and support that will guide you through technology and payment policies so you get paid. It’s competitively priced and offers secure card-on-file capabilities to improve your cash flow for different payment options.


Paubox ensures every email you send is HIPAA compliant, without the hassle of extra steps. Just send emails as normal from any device. No plugins; No new apps; No extra logins. Paubox integrates with G Suite and Office 365. If HIPAA compliance is a priority for you then Paubox is what you need for seamless encryption.

Ready for the next step? Got a question? Schedule a FREE strategy session with Paul today!